NPCI

Position:	Associate Vice President - Administration
Number of Positions:	One
Place of posting:	Mumbai
Age as on 01.04.2015:	Preferably 35 to 45 years

Educational Qualification:	B.E / Commerce Graduate / Post Graduate in Facilities Management /Logistics / MBA
Experience	Minimum post qualification experience of 12-15 years in relevant area managing end to end Administration & Facilities function & Procurement.
Position Objective:	Facility Management & Administration function, Procurement of non IT Assets, Vendor Management, Asset Management & control. Budgeting & Cost Control.
Key Responsibilities:	The AVP - Administration will be responsible for the end to end facilities & administration function of the organization. The candidate will also lead the identification and built out of the new site in line with the organizations growth. Establish and manage the commercial/procurement function including vendor selection and negotiations & contract management. The AVP - Admin will be required to build a customer centric function by leading and motivating the admin team. Development and maintaining vendor relationships. Implement sourcing strategies to cut cost and drive continuous improvement in all aspects of administration function. Finalization of purchase orders and agreements. Leading the day to day management and delivery of the facilities and administration teams including the management of the outsourced partners to create an efficient and customer centric function. Liaison with Government and other regulatory authorities. Manage the statutory compliances. Implementation of Procurement Policy and related procedures covering Vendor Selection and Management for the Procurement function. Multiple Entities to be covered for the procurement function. Responsibilities to cover vendor management with respect to planning, due diligence / vendor selection, contract negotiation, ongoing monitoring and termination for the following areas: Service Level Agreements Annual Maintenance Contracts Capital Non-IT Procurement Coordinate and prepare documentation related to Service Providers Agreements & Annual Maintenance Contracts (AMC). Prepare MIS and keep a track of all Service Provider Agreements and AMC expiry dates, renewal dates & filing of documents To Coordinate for Capital Procurement of assets as per the requirement from the departments, assist in Negotiations, Preparation of Purchase Order & related documentation, Post GR (Goods Receipt). Manage fit-out projects from initiation stage till completion and handing over to Property Operations Project Plan for fit-out projects. Preparation of Annual Budget for Capex and Opex and review on monthly basis. Prepare monthly MIS and review to ensure cost control. Work closely with the Property Operations team / service provider to assure fit-out projects are compatible with the base build and authorities requirements.
Essential Knowledge:	Excellent planning and organizing skills Ability to handle emergency situations. Decision making skills Good interpersonal skills and customer service orientation. Good communication skills (written & spoken) Past experience in people and resource management
Note: The eligibility criteria can be relaxed for the candidates with strong domain knowledge and experience

http://careers.npci.org.in/OnlineApp.aspx